Documentation
Events & templates
Create an event, apply a template, and configure stations, inventory, grants, and holds.
An event is the unit of work in Memoria. Each event has a type, a set of typed stations, optional inventory, and a roster of participants. Applying a template provisions a sensible default configuration for the event's type in one click — you then adjust it to match your school.
Event types
| Type | Typical workflow |
|---|---|
| Yearbook | Confirm identity, block students with fees, issue once, approve overrides. |
| Graduation tickets | Import eligible seniors, mark VIPs, distribute configured ticket allotments. |
| Senior checkout | Clear obligations across checkout stations before final approval. |
| Device return | Track laptop, charger, hotspot, case, or accessory returns. |
| Custom | Run any roster-backed pickup, check-in, or distribution process. |
Create an event
- Open the Admin Dashboard and create an event with a clear name, for example
Graduation Tickets 2026. - Apply the event template for its type.
- Review the generated stations, inventory, grants, holds, and role assignments.
- Import the roster (see Importing a roster).
- Add any late participants manually.
- Export a test report and store it with your delivery notes.
Yearbook Day is special. It's a managed, per-school event provisioned from the Issue Yearbooks screen — not created from the generic event wizard or templates. Its roster and issuing are owned by the yearbook path. Every other event type is created from the wizard.
Stations, inventory, grants, and holds
- Stations are the points where staff process participants. Each station has a type that determines its behavior — the same typed behavior drives every event. See Stations & scanning.
- Inventory items tell stations what to hand out or collect (for example, the accessories expected during a device return).
- Grants (entitlements) define what each participant is owed — for example a ticket allotment — and enforce per-person limits.
- Holds (blocks) flag a participant as ineligible until resolved. An open fee hold stops a yearbook issuance until a supervisor approves an override.
Editing and archiving events
You can rename stations, adjust inventory, and tune grants and holds at any time before the event. An event that has distribution history can be archived rather than deleted, which preserves its ledger while hiding it from the active list. The events list keeps archived events behind a toggle.