Use cases

One platform for every distribution event

Each event type ships with a template that provisions the right stations, inventory, grants, and holds. Pick a starting point below — or run a fully custom workflow.

YEARBOOK

Yearbook distribution

Issue each yearbook once, block students with fees, and approve overrides on the spot.

Best for: One-time item pickup with strict duplicate prevention.

How it runs

  1. Import the roster (student ID, name, optional fee flag) on the Issue Yearbooks screen.
  2. Assign staff to issue stations and supervisors to override approvals.
  3. Staff look up the student and issue once — a conditional guard prevents double-issuance.
  4. An open fee block stops issuance until a supervisor approves an override.
  5. Reconcile issued, blocked, and outstanding students from live reports.

What you get

  • No duplicate yearbooks
  • Fees enforced at the station
  • Every override recorded
Get a quote for yearbook distribution
GRAD_TICKETS

Graduation tickets

Distribute the configured ticket allotment to eligible seniors and flag VIPs.

Best for: Distributing limited tickets to eligible seniors.

How it runs

  1. Create a Graduation Tickets event and apply the template.
  2. Import eligible students from the senior list or graduation system.
  3. Map a VIP column for students who need special handling.
  4. Confirm default ticket grants and station count.
  5. Staff confirm identity and distribute the configured allotment at pickup.
  6. Export completion reports for remaining ticket follow-up.

What you get

  • Allotments enforced per student
  • VIP handling built in
  • Clear follow-up list
Get a quote for graduation tickets
SENIOR_CHECKOUT

Senior checkout

Clear obligations across multiple stations before final approval.

Best for: Multi-station clearance before graduation activities.

How it runs

  1. Create a Senior Checkout event and apply the template.
  2. Import seniors and map holds from fees, library, counseling, or activities.
  3. Rename template stations to match your departments.
  4. Staff clear participants at each station.
  5. Supervisors resolve exceptions from the Admin Dashboard.
  6. Export incomplete participants for final follow-up.

What you get

  • Every department in one flow
  • Holds resolved in-app
  • Nothing slips through
Get a quote for senior checkout
DEVICE_RETURN

Device return

Track laptops, chargers, hotspots, cases, and accessories as they come back.

Best for: Laptops, tablets, chargers, hotspots, and accessories.

How it runs

  1. Create a Device Return event and apply the template.
  2. Import students from the device management system or SIS.
  3. Map holds for missing, damaged, or unpaid equipment.
  4. Review inventory items so stations know what to collect.
  5. Staff mark returned items as students arrive.
  6. Export outstanding devices and holds for IT reconciliation.

What you get

  • Per-item return tracking
  • Damage and loss flagged
  • Clean IT handoff
Get a quote for device return
CUSTOM

Custom event

Run any roster-backed pickup, check-in, or eligibility workflow.

Best for: Any school-specific pickup, check-in, or eligibility process.

How it runs

  1. Create a Custom event and apply the template.
  2. Rename stations to match your process.
  3. Import or paste a roster with participant ID and name.
  4. Use VIP and hold columns for priority handling or eligibility blocks.
  5. Add inventory items or station instructions as needed.
  6. Run stations from the shared URL and export reports at close.

What you get

  • Fully configurable
  • Same stations, any event
  • Up and running in one session
Get a quote for custom event

Bring Memoria to your school or district

Tell us about your events and enrollment, and we will put together pricing and a rollout plan that fits.

Get a quote Read the docs